Admin Cost Calculator
See what manual admin is costing your centre, right now.
Enter your numbers below. Most owners are shocked by the result.
Based on centres like yours, you're likely spending around — hours per month on admin. That's roughly — working days.
Your Admin Cost Analysis
Here's what we found for a centre with — students and — classes per week.
| Do Nothing | Hire Admin | TutorOps Standard | |
|---|---|---|---|
| Monthly cost | — | — | — |
| Admin hours/month | — | — | — |
| Scheduling errors | Manual, prone to mistakes | Reduced but still manual | Automated, near zero |
| Billing accuracy | Spreadsheet-based | Improved | Automated invoicing |
| Scales with growth | Gets harder | Need to hire again | Built for it |
Our formula
We estimate your admin hours from two components: per-student admin and per-class scheduling overhead.
Where these benchmarks come from
- 0.55 hrs/student/month: covers billing (~12 min), parent communication (~10 min), progress tracking (~6 min), and enrolment admin (~5 min). Consistent with the widely-reported 10+ hours/week admin burden for 80–100 student centres.
- 0.30 hrs/class/week: covers scheduling and room allocation (~8 min), attendance recording (~7 min), and make-up/cancellation handling (~3 min). Validated against operational reports from tutor management platforms.
- 60% automation rate: conservative estimate. Industry platforms report 60–70%. We use the lower bound. TutorOps aims to publish verified case studies to substantiate this.
- 4% admin-related churn: overall tuition centre churn runs 5–10% annually. We attribute 4% to admin quality (billing errors, poor communication, scheduling confusion). This is an estimate, not a guarantee. We label it as such.
Complexity scaling: Centres over 100 students face non-linear coordination overhead. We apply a mild scaling factor: +1% per 10 additional students above 100. A 200-student centre gets a 10% uplift; a 300-student centre gets 20%.
We show our working because we think transparency is more persuasive than polish. If you disagree with any benchmark, adjust the admin hours slider on the previous step.
The monthly cost shown is the from price. Your actual subscription is confirmed on a call based on your centre's size. A one-off setup fee applies (usually £999–1,999, often discounted for early customers). This covers data migration, configuration, and onboarding and is a one-time cost only.
See TutorOps in action
Book a 15-minute walkthrough. We'll show you exactly how TutorOps handles your admin.
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Save your analysis as a PDF
Enter your details to personalise the report, then download it as a PDF to share with your team.